Order of the Arrow Guide for Officers and Advisers

This comprehensive guide provides essential information and resources for officers and advisers of the Order of the Arrow (OA), a service organization within the Boy Scouts of America. It covers various aspects of lodge administration, program planning, membership, and training, ensuring a smooth and effective operation of the OA within your local area.

Introduction

Welcome to the Order of the Arrow Guide for Officers and Advisers. This guide serves as a comprehensive resource for leaders, providing information on the organization, administration, and program planning of the OA. It is designed to assist you in fulfilling your responsibilities and ensuring a successful and meaningful experience for all members. The guide covers essential aspects of lodge administration, program development, membership, and training, offering insights and tools to help you navigate your role effectively.

History and Purpose

The Order of the Arrow (OA) has a rich history, dating back over a century. Established in 1915, it was envisioned as a way to recognize Scouts and Scouters who embody the ideals of the Scout Oath and Law in their daily lives. The OA serves as a service organization, encouraging members to live these ideals and promote Scouting within their communities. It provides opportunities for leadership development, service projects, and fellowship, fostering a spirit of brotherhood and camaraderie among its members.

Organization and Structure

The Order of the Arrow (OA) is structured hierarchically, with a national organization and local lodges. Each lodge is responsible for managing its own operations, programs, and membership. The national organization provides guidance and support to lodges, ensuring consistency and adherence to OA principles. This structure allows for flexibility at the local level while maintaining a strong national identity and shared purpose.

Lodge Administration

Lodge administration encompasses the day-to-day operations of the OA lodge, ensuring efficient and effective management of resources, finances, and membership. Key responsibilities include maintaining accurate records, managing finances, coordinating events, and communicating with members and units. Effective lodge administration is crucial for providing a positive and fulfilling experience for all members.

Lodge Program

The Lodge Program outlines the activities and initiatives undertaken by the OA lodge to achieve its goals and objectives. It encompasses a wide range of activities, including service projects, leadership training, fellowship events, and ceremonies. The program should be designed to foster the ideals of the OA, inspire members, and provide opportunities for growth and development.

Communications

Effective communication is crucial for the success of any organization, and the OA is no exception. The Lodge should establish clear communication channels to keep members, units, and advisors informed about lodge activities, events, and important announcements. This can be achieved through various means, including newsletters, website updates, social media platforms, and regular meetings.

The Order of the Arrow National Bulletin

The Order of the Arrow National Bulletin is a valuable resource for all OA members and leaders. It serves as a communication tool, disseminating important information, announcements, program updates, and articles related to the OA. This bulletin keeps everyone informed about national initiatives, upcoming events, and key changes within the organization. It is an essential resource for staying up-to-date on the latest developments in the OA.

Membership and Induction

Membership in the Order of the Arrow is a privilege earned by demonstrating exemplary leadership, service, and commitment to the ideals of Scouting. To be considered for induction, candidates must meet specific requirements, including holding a certain rank within their unit and demonstrating outstanding contributions to their troop or team. The induction process involves a rigorous selection process, ensuring that only those who embody the OA’s core values are recognized and welcomed into the brotherhood.

Officer Roles and Responsibilities

The Order of the Arrow relies on a dedicated team of officers and advisers to ensure its smooth operation and successful program implementation. Each position, from the Lodge Chief to the Administrative Assistant, plays a crucial role in maintaining the lodge’s structure, managing finances, coordinating events, and fostering a strong sense of brotherhood among members. This guide provides detailed descriptions of each officer’s responsibilities, outlining their specific duties and contributions to the OA’s overall success.

Administrative Assistant (OA)

The Administrative Assistant plays a vital role in ensuring the smooth operation of the lodge by managing day-to-day administrative tasks. This includes handling correspondence, maintaining records, coordinating meetings, and preparing reports. The Administrative Assistant also plays a key role in communicating lodge news and events to members, ensuring that everyone is informed and engaged. Their responsibilities extend to assisting with membership recruitment and induction processes, ensuring a seamless experience for new members joining the Order of the Arrow.

Lodge Chief

The Lodge Chief serves as the leader of the lodge, providing overall direction and guidance to the lodge’s officers and members. They are responsible for setting the lodge’s vision and goals, ensuring the lodge operates effectively and efficiently, and promoting the Order of the Arrow’s values and ideals. The Lodge Chief presides over lodge meetings, oversees the implementation of the lodge program, and acts as a liaison between the lodge and the National OA organization. They also play a key role in representing the lodge at events and ceremonies.

Secretary

The Lodge Secretary plays a crucial role in maintaining accurate records and communication for the lodge. They are responsible for recording minutes of lodge meetings, managing membership records, and handling correspondence. The Secretary also assists in organizing lodge elections, preparing agendas for meetings, and ensuring that all lodge activities are properly documented. They are a vital link between the lodge’s officers, members, and the broader OA organization, ensuring smooth and efficient communication and record-keeping.

Treasurer

The Lodge Treasurer is responsible for the financial well-being of the lodge. Their duties include managing lodge funds, paying bills, collecting dues, and preparing financial reports. The Treasurer works closely with the Lodge Chief and other officers to ensure that the lodge operates within its budget and that financial resources are used effectively and responsibly. They maintain accurate financial records, track lodge income and expenses, and ensure compliance with all relevant financial regulations.

Program Planning and Implementation

Effective program planning and implementation are crucial for a thriving Order of the Arrow lodge. Lodge officers and advisers should collaborate to develop a comprehensive annual plan that outlines the lodge’s goals, objectives, and activities. This plan should include a calendar of events, a program of emphasis, and clear guidelines for program implementation. The program should be engaging, diverse, and relevant to the interests and needs of lodge members, fostering a sense of brotherhood and service within the OA community. Regular evaluation and adjustments are essential to ensure program effectiveness and continuous improvement.

Developing a Lodge Plan Book

A well-structured lodge plan book serves as the roadmap for the lodge’s activities throughout the year. This document should outline the lodge’s goals, objectives, and specific programs, along with a detailed calendar of events, including service projects, leadership training sessions, and social gatherings. The plan book should also include a section for budget allocation, outlining the financial resources needed for each program and event. Regular review and updates to the plan book are essential to ensure that it remains relevant and reflects the changing needs of the lodge.

Program of Emphasis

The Program of Emphasis (POE) is a crucial element of the Order of the Arrow’s annual plan. It provides a unifying theme and direction for the lodge’s programs and activities, aligning them with the organization’s core values and mission. The POE should be carefully chosen, reflecting the needs and interests of the lodge members, and should focus on specific areas such as service, leadership development, or outdoor skills. By establishing a strong POE, the lodge can create a cohesive and impactful program that benefits its members and the wider Scouting community.

Event Planning

Event planning is a critical aspect of the Order of the Arrow’s program, offering opportunities for members to engage in service, develop leadership skills, and foster camaraderie. From induction ceremonies to service projects, each event should be thoughtfully planned and executed, ensuring a positive and impactful experience for all participants. Effective event planning involves setting clear objectives, establishing a budget, securing necessary resources, and promoting the event to maximize attendance. By meticulously planning and executing events, the lodge can create memorable experiences that align with its goals and enhance the overall OA program.

Resources and Materials

The Order of the Arrow provides a wealth of resources and materials to support officers and advisers in their roles. These resources include handbooks, guides, and ceremony books, offering comprehensive information on lodge administration, program planning, membership, and training. The “Handbook for Officers and Advisers” serves as a primary reference for current policies and procedures, while the “Field Operations Guide” provides practical guidance for conducting OA activities. Additionally, the “Guide to Inductions” outlines the process for inducting new members, ensuring a meaningful and memorable experience. Ceremony books offer detailed instructions and scripts for conducting OA ceremonies, ensuring consistency and adherence to tradition.

Handbook for Officers and Advisers

The “Handbook for Officers and Advisers” is a crucial resource for all lodge and chapter officers and advisers. It serves as a comprehensive guide to current policies and procedures concerning the organization and administration of the Order of the Arrow lodge. This book provides detailed information on various aspects of OA operation, including membership, program planning, communications, and training. It is essential for officers and advisers to be familiar with the contents of this handbook to ensure they are upholding the standards and principles of the Order of the Arrow.

Field Operations Guide

The “Field Operations Guide” is a valuable resource for officers and advisers involved in the Order of the Arrow’s field operations. It offers comprehensive guidance on planning and executing various OA events and activities, including service projects, inductions, and leadership training. The guide covers essential aspects such as safety protocols, logistical planning, resource management, and communication strategies. It provides practical advice and checklists to ensure the smooth and successful implementation of OA field operations, enhancing the overall experience for participants and contributing to the organization’s mission.

Guide to Inductions

The “Guide to Inductions” serves as a comprehensive manual for officers and advisers responsible for conducting Order of the Arrow induction ceremonies. It outlines the official procedures and protocols for inducting new members into the OA, ensuring a meaningful and impactful experience. The guide covers aspects such as candidate selection, ceremony planning, script development, and the use of appropriate symbols and rituals. It provides detailed instructions on how to deliver a memorable and inspiring induction ceremony that reinforces the values and principles of the Order of the Arrow.

Ceremony Books

Ceremony books, often referred to as “script books,” are essential resources for officers and advisers involved in conducting Order of the Arrow ceremonies. These books contain detailed scripts, instructions, and guidance for various OA ceremonies, including inductions, Ordeals, and other lodge events. They provide a framework for conducting meaningful and impactful ceremonies that uphold the traditions and values of the Order of the Arrow. Ceremony books ensure uniformity and consistency in how ceremonies are performed, fostering a sense of shared experience and tradition among OA members.

Training and Development

The Order of the Arrow places a strong emphasis on training and development for its officers and advisers. Through various programs and resources, OA leaders receive the knowledge and skills necessary to effectively lead and manage their lodges. Training opportunities include workshops, conferences, and online courses, covering topics such as leadership, program planning, membership recruitment, and communication. These programs ensure that officers and advisers are well-equipped to uphold the values of the Order of the Arrow and provide a positive and enriching experience for members.

The Order of the Arrow Guide for Officers and Advisers serves as an invaluable tool for those who dedicate their time and effort to this prestigious organization. By providing clear guidelines and resources, it empowers leaders to create a fulfilling and impactful experience for members. Through effective administration, engaging program planning, and dedicated training, the Order of the Arrow continues to inspire and empower Scouts and Scouters to uphold the ideals of Scouting and make a positive difference in their communities.